Position: Ministry Associate 

The Ministry associate will provide support to ministry services as needed.  

Qualifications: 

• Expresses full agreement with corporation’s Mission Statement. 

• Complies with the policies and procedures of COLFS. 

• Maintains a consistent life-affirming philosophy and would never refer or advise a patient to have an abortion. (When a situation arises where a mother’s life is at risk, the Medical Clinic advocates taking measures to preserve her life, hoping that the mother and her child can both be saved.) 

• Respects confidentiality and upholds privacy per HIPAA. 

• Exhibits strong interpersonal, spiritual, and administrative skills, takes initiative and is flexible. 

• Physically able to stand for long periods of time, has good eyesight or corrected vision, has steady hands, and has a good bedside manner. 

• Skilled with current technology and possess strong computer skills.

 General Duties: 

• Manage workflow, ensuring that deadlines are kept, and work is completed correctly.   

• Implement and monitor program as directed by manager and see tasks through completion. 

• Generate memos, e-mails and reports when appropriate. 

• Assume responsibility of maintenance of office equipment, including computers, copy machines and fax machines. 

• Maintain office supplies by checking inventory and place a request to order items 

• Respond to questions and request information 

• Answer incoming calls and assume other duties when needed 

• Engage in community outreach  

• Coordinate, train, and assign volunteers to different responsibilities 

• Assist in event/fundraising and planning 

 Education Program Development: 

• Develop long-range educational program plans 

• Plan the scheduling of events and delivery of services to achieve program goals. 

• Collect data and/or conduct surveys on all areas of program activities for evaluation of program effectiveness. 

• Provide Ministry Director staff and volunteers on policies, procedures and services. 

• Develop, design, write and edit brochures, reports and other educational materials for publication and distribution. 

• Develop and establish policies/procedures for implementation as applicable to the program. 

• Organize and/or attend seminars and workshops. 

• Supervise, train, evaluate, schedule work and determine priorities for assigned personnel. 

• Collect data for program progress and/or statistical reports for our Board and Advisory Board 

• Maintain necessary records/files on program. 

Staff/Volunteer Development: 

• Works with the Ministry Director to maintain volunteer pool and volunteer coordination 
• Coordinate volunteer assignments 

Event/Fundraising: 

• Assists the Ministry Director in event planning 

• Assists the Ministry Director in fundraising coordination 

• Assist to coordinate baby bottle drives and other volunteer run events 

• Is present at large company functions
  

Public Relations: 

• Ensures social media is up to date 

• Create flyers or postings to spread throughout the community
  

Skills & Abilities: 

• Ability to work effectively as a team member with physician and other staff. 

• Ability to react calmly and effectively in emergency situations. 

• Ability to appropriately interact with patients, families, staff and others. 

• Ability to flexibly respond to changing demands. 

• Ability to plan, organize, prioritize and direct the work of others, 

• Ability to communicate clearly. 
  

Professional Development: 

• Participates in annual skills refresher and assessment for competency.
  

Education/Certifications/Licenses/Registrations 

• A bachelor’s degree is desired 

Experience/Specialized skills (including Language) 

• A Minimum of 3 years’ experience in administration. 

• Ability to work effectively with clients from diverse social, cultural, and economic groups. 

• Basic computer literacy ability to comply with department needs and expectations 

• Bilingual (English/Spanish) capabilities strongly desired. Cultural and linguistic sensitivity to populations served required.