Culture of Life Family Services (COLFS) is a 501(c)(3) nonprofit organization operating COLFS Medical Clinic, dedicated to helping women and families in need. COLFS is seeking qualified people to fill the following position:
If interested, email us at: info@colfs.org.
Position: Ministry Associate
The Ministry associate will provide support to ministry services as needed.
Qualifications:
- Expresses full agreement with corporation’s Mission Statement.
- Complies with the policies and procedures of COLFS.
- Maintains a consistent life-affirming philosophy and would never refer or advise a patient to have an abortion. (When a situation arises where a mother’s life is at risk, the Medical Clinic advocates taking measures to preserve her life, hoping that the mother and her child can both be saved.)
- Respects confidentiality and upholds privacy per HIPAA.
- Exhibits strong interpersonal, spiritual, and administrative skills, takes initiative and is flexible.
- Physically able to stand for long periods of time, has good eyesight or corrected vision, has steady hands, and has a good bedside manner.
- Skilled with current technology and possess strong computer skills.
General Duties:
- Manage workflow, ensuring that deadlines are kept, and work is completed correctly.
- Implement and monitor program as directed by manager and see tasks through completion.
- Generate memos, e-mails and reports when appropriate.
- Assume responsibility of maintenance of office equipment, including computers, copy machines and fax machines.
- Maintain office supplies by checking inventory and place a request to order items
- Respond to questions and request information
- Answer incoming calls and assume other duties when needed
- Engage in community outreach
- Coordinate, train, and assign volunteers to different responsibilities
- Assist in event/fundraising and planning
Education Program Development:
- Develop long-range educational program plans
- Plan the scheduling of events and delivery of services to achieve program goals.
- Collect data and/or conduct surveys on all areas of program activities for evaluation of program effectiveness.
- Provide Ministry Director staff and volunteers on policies, procedures and services.
- Develop, design, write and edit brochures, reports and other educational materials for publication and distribution.
- Develop and establish policies/procedures for implementation as applicable to the program.
- Organize and/or attend seminars and workshops.
- Supervise, train, evaluate, schedule work and determine priorities for assigned personnel.
- Collect data for program progress and/or statistical reports for our Board and Advisory Board
- Maintain necessary records/files on program.
Staff/Volunteer Development:
- Works with the Ministry Director to maintain volunteer pool and volunteer coordination
- Coordinate volunteer assignments
Event/Fundraising:
- Assists the Ministry Director in event planning
- Assists the Ministry Director in fundraising coordination
- Assist to coordinate baby bottle drives and other volunteer run events
- Is present at large company functions
Public Relations:
- Ensures social media is up to date
- Create flyers or postings to spread throughout the community
Skills & Abilities:
- Ability to work effectively as a team member with physician and other staff.
- Ability to react calmly and effectively in emergency situations.
- Ability to appropriately interact with patients, families, staff and others.
- Ability to flexibly respond to changing demands.
- Ability to plan, organize, prioritize and direct the work of others,
- Ability to communicate clearly.
Professional Development:
- Participates in annual skills refresher and assessment for competency.
Education/Certifications/Licenses/Registrations
- A bachelor’s degree is desired
Experience/Specialized skills (including Language)
- A Minimum of 3 years’ experience in administration.
- Ability to work effectively with clients from diverse social, cultural, and economic groups.
- Basic computer literacy ability to comply with department needs and expectations
- Bilingual (English/Spanish) capabilities strongly desired. Cultural and linguistic sensitivity to populations served required.